Barton College currently has a vacancy for a Custodial Supervisor, who will report to the Director of Facilities Management and Services. The Custodial Supervisor will plan, organize, and direct the overall custodial and general building maintenance services for assigned facilities consisting of offices, classrooms, conference areas, special event centers, labs, and other facilities. The incumbent will supervise a custodial staff of fourteen (14) full-time employees. This includes completing employee performance evaluations, taking appropriate disciplinary actions and preparing appropriate documentation for personnel actions; determining scope of work to be performed, developing schedules, managing budget and overtime; and being responsible for training new employees in proper custodial procedures. The custodial supervisor will assist the Director in implementing unit goals. The incumbent may be required to work nights and weekends in support of college events and may be required to perform standby duty on a rotating basis.
Note: This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required.
Essential Functions:
Supervision (40%)
· Supervise staff in performing the day-to-day custodial services operations. The incumbent supervises the work of custodial staff to ensure a clean and safe environment for students, faculty, staff, and visitors.
· Coordinate immediate Facilities Management Services (custodial, maintenance, and grounds) and campus response to issues or events affecting campus operations.
· Supervise staff by using effective written and oral communication. Hire, train and provide technical assistance to staff. Provide on-going feedback to employees regarding performance, conduct, and attendance.
· Ensure personnel comply with federal and state laws, regulations, and agency policies and procedures.
· Conduct weekly toolbox meetings. Develop others using personal mentoring; create a learning environment; challenge others to seek opportunities to learn; and use assessments to identify short- and long-term unit development needs.
Implement and Monitor Program Activities (30%)
· Assign, review, repair, and perform supervisory and technical maintenance work orders; determine complexity of work and establish job priorities.
· Plan, schedule, and coordinate all custodial work orders. Utilize the work order system to plan, schedule, and record labor, materials, and supplies.
· Determine and order needed custodial supplies, materials, and equipment to ensure proper inventory levels; meet with vendors and recommend new products and equipment; prepare and maintain a variety of records and reports including inventories, account balances, employee files, hazardous materials, and facility status.
· Respond to calls and special requests from administrators, facility security staff, and custodial employees to assist with a variety of emergency or special custodial, maintenance, or clean-up work.
· Schedule and coordinate the movement, arrangement, and transport of furniture and equipment; direct the setup of buildings and rooms for graduation, special events, and meetings; set up stage for concerts, lectures, and other events.
· Conduct inspections throughout buildings and facilities; evaluate cleanliness and general condition of buildings and equipment; evaluate repairs needed; assign work crews for heavy-duty cleaning such as floor and carpet maintenance, and high level window cleaning; create work orders when needed for general maintenance and/or non-routine custodial requirements.
· Maintain inventory of materials and supplies; establish re-order levels to ensure the proper amount of stock on hand; provide for the proper working order of equipment through maintenance programs; prepare various types of reports and records such as materials expended and equipment maintenance schedules.
· Coordinate the physical arrangement of facilities for special events such as banquets, dances, or large conferences.
· Evaluate unit work activity to identify efficiencies and continuous improvements.
· Function as essential personnel during facility emergencies and perform standby duty as required.
Coordinate Policies/Activities (15%)
· Responsible for rule compliance within custodial department. Understand and implement current college, state, and federal rules and regulations as well as agency policies and procedures.
· Maintain all working conditions and jobs so they comply with all applicable college, state, local, and federal rules and regulations, including the use of personal protection equipment.
· Ensure compliance with established safety policies and practices related to custodial and building maintenance functions; develop and revise procedures and training materials; prepare and process accident reports as required.
Training and Development (10%)
· Assess employee training needs; design and prepare training curriculum and materials; supervise or conduct training of staff; ensure staff are trained and knowledgeable in cleaning chemicals, methods, and techniques. Record and track employee training and development activities.
· Ensure staff is properly trained to perform required tasks.
· Ensure certificates that are required by law to test, repair, and complete field audits for all equipment are maintained by shop personnel.
Other Duties as Assigned (5%)
Work Environment:
This job requires working with and around hazardous building materials containing asbestos and solvents; frequent lifting, climbing, and moving heavy objects; and exposure to extreme heat, cold, noise, vibration, and biohazards. High ethical standards and good judgement required. Position affects public safety and security. This position is considered essential personnel and may be required to work evenings and weekends to maintain campus operations.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This job does have sedentary duties (i.e. computers, paperwork, building plan review, etc.). Requires frequent standing, walking, stooping, kneeling, and crouching. Requires the ability to inspect the cleanliness of facilities and areas that may only be accessible by climbing ladders or stairs; bending; reaching on top of partitions, cabinets, bookcases and ledges; moving furniture, supplies, or equipment. Must be able to move throughout assigned areas, as work is performed indoors and outdoors. Requires the ability to lift and carry custodial supplies and equipment weighing up to 75 pounds on a frequent basis and up to 100 pounds on an occasional basis. Requires a full range of physical motion in order to operate manual and electrically-powered cleaning equipment and machines, including snow shovels.
Desired Education, Skills, and Experience:
Graduation from high school or equivalent education and at least four years of experience in custodial services, two of which must have been supervisory, which includes knowledge of cleaning procedures, equipment, and supplies, are required. Four years of custodial supervisory experience is preferred. Supervisory skills; management skills, such as planning and organizing; strong oral and written communication skills; and the ability to train new employees are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Must possess a valid driver’s license.
Working Knowledge Of:
· Building and construction codes
· Safe work practices
· Materials, tools, and equipment used to clean and maintain buildings
· Budget preparation
Ability To:
· Negotiate quality and price of cleaning materials
· Effectively coordinate human and material resources
· Plan, organize, and assign work to custodial personnel
· Establish and maintain inventory of cleaning materials and equipment
· Prepare written and oral instructions
· Inspect buildings and facilities to evaluate cleanliness and repair needs
· Delegate assignments and evaluate staff effectiveness
· Maintain working relationships with employees, vendors, and the general publi
Application Process:
Please submit a current resume and contact information for at least three professional references (all should be MS Word or PDF format) to Human Resources at employment@barton.edu. Applications will be accepted until the position is filled.
Barton College is an equal employment opportunity employer committed to a diverse faculty, staff, and student body and welcomes all applicants. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.