Coordinator of Co-Curricular Programs

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The Coordinator of Co-Curricular Programs serves a critical role in fostering a vibrant and engaging campus life experience for a diverse student body. This role will provide support and direction within the division of Student Engagement and Success in the following areas: student activities and co-curricular engagement, new student programs, intramural sports, student organizations, leadership, and Hamlin Student Center management. The Coordinator will work collaboratively with the Assistant Dean for Campus Life as his/her direct report.

Note: This job description indicates the nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required.

The percentage of time allocated for each set of responsibilities reflected below represents academic year estimates. Summer responsibilities will shift towards new student orientation.

Essential Functions

Co-Curricular Programs and Student Center Management (60%)

  • Responsible for all aspects of co-curricular program operations to include budget development, procurement, marketing, logistics, accreditation, and developing student learning outcomes and tools to effectively assess student activities and events.
  • Provide leadership for the development of a robust, student-centric calendar of campus activities (planned 12 months in advance). The calendar will include coordinated weekend and late-night programs with college departments, student organizations, and late-night/weekend student workers each week to engage on-campus residents and commuters.
  • Serve as the primary advisor for the Campus Activities Board (CAB) in planning traditional and social programs to enhance the experience of students at the college.
  • Provide oversight and management of the Hamlin Student Center facility, furnishings, and equipment including the game room, theater, computer lab, TVs, meeting rooms, and lobby. Collaborate with Technology Services on computer lab and copier maintenance and with Physical Plant on the facility and furnishing maintenance.
  • Responsible for the management of the Hamlin Student Center staff and selecting, training, and managing the student staff who support the operations of the facility.

Campus Life Marketing and Public Relations (15%)

  • Create comprehensive monthly calendars with Barton faculty, staff, and students to showcase all events available to students on campus.
  • Responsible for the supervision of the Campus Life marketing work-study who will assist with the daily posting of Campus Life events on social media to highlight key events that are taking place each day.
  • Utilize the Barton app to advertise events, collect attendance, and provide timely assessment about student engagement in co-curricular programming and Barton Blueprint execution.

Campus Recreation (10%)

  • Supervise Campus Recreation work-study student(s) to provide weekly campus recreation opportunities for students on campus to include outdoor recreation events; coordinating fantasy leagues; and video game, billiard, table tennis, and corn hole tournaments throughout the academic year.
  • Coordinate all aspects of the intramural sports program including scheduling; hiring, training, and supervising student staff; and game and equipment management.
  • Provide co-ed leagues, tournaments, and events in a wide variety of team sports and individual activities. Some of the activities should include 7-on-7 flag football and 5-on-5 basketball.

New Student Orientation (10%)

  • Assist the Assistant Dean for Campus Life with the planning, logistics, implementation, and execution of the New Student Program for all populations (first-year, transfer, adult, and graduate students and their families).
  • Assist with the selection, training, and development of the Orientation Leader student staff.
  • Serve on the College’s Orientation Planning Committee and oversee the primary components of Family Orientation.

Other Departmental, Divisional, and College Initiatives (5%)

Provide support in all areas of Campus Life as needed by the Assistant Dean for Campus Life and VP for Student Engagement and Success, including but not limited to:

  • Assisting in the administration of the Division’s planning, goal-setting, budgeting, reporting, assessment, and program review initiatives
  • Assisting in the preparation of the division’s publications, such as the Student Handbook and marketing materials
  • Representing the division at Admissions Office open houses and other events
  • Reviewing policies and procedures and recommending revisions on a regular basis
  • Assisting in the maintenance of the Student Activities, Campus Life, and Student Engagement and Success web pages, updating information as needed
  • Assisting in the recruitment, orientation, and training and development processes of employees
  • Assisting in ensuring compliance with all state and federal guidelines and regulations
  • Attending committee meetings as necessary and assisting with other campus-sponsored projects
  • Participating in College/divisional activities pertinent to the well-being of students and the college community; serving on College committees, teams, and taskforces
  • Establishing and maintaining regular rapport with Student Support Services, Athletics, Admissions/Enrollment Management, Public Relations, Dining Services, Campus Police, etc.
  • Performing other related duties as required or assigned

Work Environment

This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, and photocopiers. This position will also require attendance at on-campus events and activities in the student center, classrooms, and other facilities, as well as some travel and out-of-office activities, such as taking students on retreats and to conferences. This position will require night and weekend responsibilities.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While this is partially a sedentary role in the office setting, the employee will attend meetings and activities in other locations both on and off campus. This role assists students, faculty, and staff in less physically demanding aspects of event set-up and clean-up.

Desired Education, Skills, and Experience

  • Bachelor’s degree from an accredited institution required; master’s degree in Higher Education or related field preferred
  • Experience in the college or university setting coordinating new student programs, student activities, intramural sports, student affairs, or related fields highly desirable
  • Demonstrated experience in student program development, implementation, and assessment
  • Excellent verbal and written communication skills including the ability to help with the marketing and promotion of campus events
  • Social media and mobile application use highly desirable
  • Ability to serve as a role model to a diverse student population through high professional and ethical standards within the field of student affairs
  • Ability to foster working relationships with students, faculty, and staff
  • Ability to maintain flexibility and work well in a fast-paced environment, including the ability to work nights and weekends as necessary
  • Demonstrated leadership, organization, and management; ability to oversee a wide variety of activities; ability to work independently and as part of a team
  • Excellent interpersonal or team-building skills
  • Valid driver’s license

Application Process

Review of candidates will begin immediately and will continue until the position is filled. If interested, please submit a letter of interest, current resume, and contact information for at least three professional references to Human Resources at employment@barton.edu.

Barton College is an equal employment opportunity employer committed to a diverse faculty, staff, and student body and welcomes all applicants. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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