Standards for Student Clubs and Organizations

Recognition Status:

All student groups are encouraged to remain in "good" standing with the Student Activities Office. Should any group fall into "bad" standing for two consecutive semesters, they will be considered "inactive".

To be considered to be in "good" standing:

• Maintain a current and accurate written constitution, reviewed and updated every 5 years
• Maintain current and accurate Officer/Leadership Team information
• Maintain a minimum of five active student members and submit current membership rosters every fall and spring
• Maintain an active on-campus Faculty/Staff Advisor

Any group not maintaining all four elements will be considered in "bad" standing. The Student Activities Office will notify each student organization of pending status change and also notify the Student Government Association on a regular basis.

Any student group that has been in "bad" standing for two consecutive semesters, without effort to rectify the status, will be considered "inactive". Inactive groups may be removed from all College publications and will not receive any of the privileges of being a recognized club or organization.

Privileges of Clubs and Organizations:

1. The organization may apply for SGA funding and/or the organization may raise funds on campus through the sale of merchandise or admission to events.
2. The organization will be assigned a club mailbox in the Hamlin Student Center and a webpage on Blackboard.
3. The organization is allowed to participate in traditional events such as Family Weekend, Homecoming, Luminary night and the annual Club Fair
4. The organization's name will be listed in the Bulldog Book/Student Handbook, Club Leaders Manual, Orientation Club Interest Survey, and on the official roster of recognized clubs and organizations.
5. The organization may use the College's name in the title of the organization and may carefully use the College's name in the advertising of an event being sponsored by the organization.
6. The organization may reserve certain campus facilities and use approved services and will have access to College-owned equipment (i.e. sound system, tables, chairs, and tents) and assistance in the operation of that equipment for activities of the organization.

Responsibilities of Clubs and Organizations:

1. Organizations must conduct all activities in compliance with College policies and procedures, the Constitution and laws of the United States, the state of North Carolina, and the City of Wilson.
2. Social activities sponsored by the organization or club shall not be open to the general public. Guests may be allowed when accompanied by members of the club or another Barton student.
3. There shall be a minimum of one faculty or staff chaperone for each fifty participants in all club's and organization's activities.
4. A copy of the club's constitution must be on file in the Director of Student Activities Office.
5. All organizations must complete the annual Club Check-In held throughout the month of September. Conversely, all organizations must complete the annual Club Check-Out process held throughout the month of April. In April, organizations must submit a final membership roster for the year, the new executive board members, and inform SGA of any major changes in the organization.
6. Organizations must submit an updated membership roster of all members at the end of each semester. Student clubs and organizations must maintain a minimum membership of five (5) currently enrolled students to remain active on campus.
7. Election or selection for new officers is strongly encouraged to be held each year during the spring semester. It is wise to conclude the election/selection no later than March. After elections/selections are held, each organization must submit new officer information to the Director of Student Activities.
8. Organizations must obtain approval from the appropriate areas across campus for all club-sponsored events and fundraising activities held on campus with the exception of regular and committee business meetings.
9. Any recognized organization without a Campus Advisor will be allowed a maximum of one semester or four months to find a Campus Advisor. After this allotted time, the organization may be placed on probation or inactive status until a Campus Advisor is found. All student clubs and organizations are responsible for the recruitment and selection of their advisor.
10. Organizations with national affiliates may also have a Chapter Advisor. This Chapter Advisor should maintain a membership with the affiliate organization at the regional or national level. The Chapter Advisor can not replace or act on the behalf of the Campus Advisor. The Chapter Advisor is an additional resource, not a requirement.
11. Participants or members with disabilities who need accommodations for activities or events are encouraged to contact the student President and Advisor of the organization.
12. Any use of the Barton College logo, seal, or mascot symbol must be approved through the Office of Public Relations located on 2nd floor, Harper Hall. Any fundraising efforts off-campus must also be approved through the Office of Institutional Advancement located on 2nd floor, Harper Hall.

Note: If you have any questions or concerns regarding these policies or procedures, contact the Director of Student Activities in the Hamlin Student Center or the Student Government Association in the Hardy Alumni Hall, Lower Level. Failure to follow university policies and procedures will subject an organization to formal review by SGA and/or the Vice President for Student Affairs and may result in a loss of active status as a recognized campus group and/or judicial action.